Job description
Currently hiring a HR Administrator for an excellent opportunity in Dublin. Hybrid working arrangement in place.
The successful candidate will assist on both the recruitment and the programme management side making it a varied, interesting and busy role.
Key Responsibilities:
Trainee and Intern Recruitment:
Manage bookings for milk rounds and career fairs.
Act as a brand ambassador for the firm at career fairs and other recruitment events on campus.
Update the Trainee Steering Group and HR team on key themes and takeaways from the career fairs.
Summer Interns:
Ensure the onboarding of incoming Summer Interns is complete.
Organise the programme schedule, liaising with Practice Groups for speakers, Knowledge Learning & Development on technical training and trainees for trainee lead talks.
Arrange weekly social events that are a mix of activities.
Organise trainee buddies for the Summer Interns and update Trainee Facilitators.
Check-in with the Summer Interns weekly throughout their time in the firm alongside the Graduate Recruitment Manager.
Placement Students:
Interview candidates alongside the Graduate Recruitment Manager.
Issue contracts and new starter forms for successful candidates.
Support with the liaison with Practice Group Leads and HRBPs on placement student requirements for each practice group.
Upload placement students to the HR System and ensure reference checks are completed.
Trainee Development Programme:
Onboarding:
Draft and issue all trainee contracts for incoming trainee intake.
Upload all incoming trainees as New Joiners to the HR System.
Draft orientation schedule for trainees and circulate to the incoming trainees and Trainee Facilitators.
Brief Trainee Facilitators on all incoming trainees to their practice groups.
Rotations:
Support the Manager of the Trainee Development Programme on collating trainee preferences, assisting with the draft rotation allocation and circulating to wider firm.
Circulate practice group specific trainee photo boards as required.
Performance Reviews:
Coordinate the upload of review forms to performance management system.
Coordinate the completion and submission of trainee paperwork with the Law Society of Ireland.
Newly Qualified process:
Assist the Manager of the Trainee Development Programme throughout the process.
Collate stats, information and documents for the NQ process as required.
Liaise with the HR Operations team on contracts once allocations approved by Management Committee.
Submit the required paperwork to the Law Society of Ireland for the trainees to enter to the Roll of Solicitors.
Skills Knowledge and Expertise:
Experience in graduate recruitment administration, preferably in a professional services industry would be an advantage although not essential.
Ability to work independently and collaboratively as a member of a team.
Strong organisational skills, high level of attention to detail, creative problem solving, and ability to balance demands of multiple tasks.
Experience in managing social media in a professional context.
Excellent communications and interpersonal skills.
Excellent attention to detail.
Proactive and always looking for ways to improve the service offering to internal and external stakeholders.
Benefits:
Discretionary annual bonus scheme
25 days annual leave
Leading hybrid working policy
Immediate pension scheme
Healthcare
TaxSaver and Bike to Work schemes
Full gym and wellness programme
For more information call David Danagher on 083 3962899